Upper Plenty Community Advisory Group (UPCAG)
Minutes of Meeting July 13th 2010
Present: Rose King, Hayley Day, Deirdre Payne, Glenys Broderick, Stephen Patton, Alison Holmberg, Narrelle (Landcare), Vivian (Council), Nicole Kanderovskis
Apologies: Val Paton, Gillian Anderson
Minutes: Opened at 7:35 p.m.
- Amendments to June minutes: Kris gave $86.00 from the raffle fund to Hayley. Correction to say Kris gave $86 from the raffle fund to Treasury
- Minutes of previous meeting motioned by Rose, seconded by Deirdre
- Landcare: Creek
Landcare has $15,000 to revegetate and develop creek area. $5000 of that is to be used by 31/12/11
Nick Hasslinghaus is responsible for administering funds from council for this project. It was suggested that he is concerned about the ongoing maintenance of the developed site and who is responsible for it. And he is also concerned that the money is not to be used for development of infrastructure such as bridges and paths. This needs to be clarified.
It was hoped that Landcare would co-ordinate, develop the budget for, and oversee the project. Vivian suggested there might be a person employed eg. Bushfire Land Recovery Officer or a Recycling for Recovery person, employed by VIBRA in the future, who may be able to manage the project.
Rose is to discuss with Melinda Hobson where to plant the 300 plants that she will receive as part of _________. The only requirement being that they be planted on public land.
Motion: Rose
- Narelle to contact Melbourne. Water re: resurfacing the existing boardwalk.
- Deirdre to talk to Kim Tierney about maintenance of the bridge once resurfaced
- Rose to contact Nick via a letter re: creating boardwalks and paths for the creek, and to suggest assistance for project management
Seconded: Hayley
- Children’s Recovery Issues
Rose had contact with Kim Tierney again. Kim expressed the school has dealt with issues constructively. It was pointed out that teachers can identify and tap into resources when there’s a need. Another note was sent home to bushfire affected families offering counselling if required. Kim verbally expressed her willingness to attend a CAG meeting.
Colin Charles- Bereavement/ Grief Counsellor is setting up a support group that can be accessed if the community want to. Activities could be trialled at the Upper Plenty BBQs.
- Grants
- Val Patton to organise a boat trip, winery tour with a bus pick up and drop off at $55.00.
- Hayley to do two separate applications from the Men’s Grants for skirmish and BBQ funding. The BBQs are an ongoing opportunity to support and encourage the men to get together and includes families.
- Alison has withdrawn verbal application from MCRAG from the $170,000. to run BBQs til next year
- A very big thank you to Deirdre for organising the women’s pampering afternoon. 8 people and attended and two volunteers donated their time and services. Left over tea and coffee has been donated to the Shack. Deirdre to give receipts to Treasury for reimbursement. Volunteers are happy to return at a future date. Motion: Rose another pampering day to be scheduled in the future. Deirdre to be reimbursed. Seconded: Nicole
- Monthly Community Event
13th August is Curry Night. Participants asked to bring a curry and perhaps bring the recipe for others to share.
September 10th (second Friday of the month) to be a BBQ. Hayley to organise a flyer.
- Broadford Secondary College
Stephen and Mavis Patton, and Ross Mugavin will attend Upper Plenty Primary School to be interviewed and give a historical account of events in Upper Plenty to contribute to the Mitchell Shire booklet.
8. Correspondence
Deirdre to send a thank you card to the girls who donated their time to the ladies pamper day.
- Treasurer’s Report
Hotdog night cost $43.10 and was paid for by raffle money.
There’s $43.00 remaining in raffle money.
Bank account made $4.43 in interest.
Motion: Rose Treasurers report to be accepted and accounts paid.
Seconded: Glenys
- MCRAG Report
Upper Plenty had marked a total of $257, 508.00 from VBRRA
$74,000 VBRRA Grant for MCRAG is held by council
There is $31,000.00of that left that is marked for a Support Worker over Kelisha and Jo.
$10,000.00 Environmental Grant- Works are to be organised to use this.
MCRAG are looking at terms of reference.
The Mitchell Shire and Upper Plenty websites can be used to advertise or to access minutes of meetings.
There is some ‘events funding’ available, and the department has contacts to assist through sponsorship if anyone wanted to run a sporting event. Michelle Fleming is the Project Officer from the Department of Sport and Recreation to contact for this.
Nick Hasslinghaus attended the MCRAG meeting and is looking for nominations for a project monitoring group.
MCRAG are pushing for Kelisha Dalton’s role to continue as council want to place her back in her original role at council.
11. New Business
- Concern was raised about the excessive consumption of alcohol whilst attending community functions at the Shack.
What is CAG’s responsibility when hosting events with regard to alcohol consumption?
A question to be raised upon Christine Nixon’s visit on the 22ndJuly.
- Project Monitoring Group
2 CAG members, 1 from each committee and Nick and Kelisha
Volunteers are as follows:
Rose and Alison (UP CAG)
Stephen (the Shack)
Deirdre (School Council Rep as school has overlapping interest in the land)
Travis Buckland to be asked if he’d like to be in the Monitoring Group too, as long as there is no conflicting interest with him also completing some of the scope of works.
- Rose to advise Nick of the group volunteers.
- Stephen and Rose talked about the possibility of solar energy for the Shack to put credits back in the grid to reduce the energy bill of the Shack. Rose to investigate group in Wallan.
- Website- Tony Wakefield informed the CAG that the Upper Plenty website has been free to use due to being in a bushfire affected community however won’t always be free.
- Rose to advertise Christine Nixon visit on the 22nd of July on the notice board and to email the school requesting it be published in the school newsletter. Kim Tierney to be personally invited to the event also. Rose to email Tony Wakefield to request advertising this event on the website.
RSVP to Rose if you’ll be attending.
Deirdre to contact Willara Café Kilmore re: catering for Christine’s visit.
- Next meeting scheduled Saturday 14th August 10 a.m.
Meeting closed 9:30 p.m.
